NetSuite HCM

NetSuite HCM Software Solution

NetSuite HCM is a software solution for Human Capital Management (HCM).

To help you better understand NetSuite HCM, our NetSuite HCM certified & authorized consultants will discuss:

What is NetSuite HCM SuitePeople?

NetSuite HCM SuitePeople is a software solution for Human Capital Management (HCM) consisting of SuitePeople HR, SuitePeople Workforce Management, and SuitePeople U.S. Payroll. NetSuite HCM SuitePeople includes employee center, employee center dashboards, news items, employee directory and org browser, job management, time-off management, compensation tracking, benefits tracking, performance management, kudos, employee change requests, effective dating, employee timeline, employee onboarding and offboarding plans, termination reason tracking, employee offboarding, workforce analytics, compliance, government-issued ID tracking, workplace incident tracking, workforce case interaction, affordable care act (ACA) reporting, advanced employee permissions, workforce management, U.S. payroll, data import tools, and U.K. localization. Plus NetSuite HCM international (non-U.S.) payroll.

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What is NetSuite HCM SuitePeople HR Employee Center?

NetSuite HCM SuitePeople HR Employee Center is the primary workspace for submitting, reviewing, and approving or rejecting records. Employee record is the secondary workspace for submitting, reviewing, and approving or rejecting records. Some records can be approved or rejected by email.

What are NetSuite HCM SuitePeople HR Employee Center Dashboards?

NetSuite HCM SuitePeople HR Employee Center Dashboards include employee dashboard and manager dashboard. Employee dashboard provides information about the employee and allows for submission of records for review and approval. Manager dashboard provides information about subordinates and allows for approval or rejection of records submitted by subordinates. Managers or supervisors have both employee dashboard and manager dashboard in the employee center.

What are NetSuite HCM SuitePeople HR News Items?

NetSuite HCM SuitePeople HR News Items enable employees to share company news with other employees by creating news items that appear on the Company News portlet in the employee center. The five most recent news items appear on the Company News portlet in the employee center. News items can be created for specific locations. News items can be created to appear for managers only on the manager dashboard in the employee center.

What is NetSuite HCM SuitePeople HR Employee Directory and Org Browser?

NetSuite HCM SuitePeople HR Employee Directory and Org Browser includes an employee directory, and employee org browser. Employee Directory enables employees to search for employees by name, location, department, subsidiary, and job title. Org Browser enables employees to browse through an interactive and graphic organizational chart to view the supervisors and subordinates of employees. Org Browser allows giving Kudos to employees. Org Browser current view can be downloaded.

What is NetSuite HCM SuitePeople HR Job Management?

NetSuite HCM SuitePeople HR Job Management allows for organizing employees according to the jobs that they perform. Jobs with job descriptions can be created then assigned to employees. A job is a description of the work and responsibilities of an employee. Job Requisitions for recruiting can be created and associated with jobs. Job Requisition statuses include Pending Approval, Draft, On-Hold, Open, Closed, and Filled.

What is NetSuite HCM SuitePeople HR Time-Off Management?

NetSuite HCM SuitePeople HR Time-Off Management allows for defining and managing time-off plans according to company policies, then assigning time-off plans to employees based on location, department, class, and/or subsidiary. Time-Off management includes time-off types, rules, eligibility, entitlements, accruals, changes, email notifications, approval or rejection, balances, and carryover. Time-Off management is integrated with time tracking, SuitePeople U.S. Payroll, projects, and resource allocations.

What is NetSuite HCM SuitePeople HR Compensation Tracking?

NetSuite HCM SuitePeople HR Compensation Tracking allows for tracking of employee base pay and bonuses compensation. Compensation tracking includes base wage types, bonus types, and bonus targets. Base wage types include annual salary, hourly, and monthly salary. Bonus target types include percentage, and amount. Bonuses can be awarded, edited, deleted, and canceled. Compensation tracking is integrated with SuitePeople U.S. Payroll.

What is NetSuite HCM SuitePeople HR Benefits Tracking?

NetSuite HCM SuitePeople HR Benefits Tracking allows for tracking company benefits plans to access the details of plans, and tracking and reporting on the costs paid by company and employees. Benefits Tracking includes benefit carriers, benefit types, benefits, benefit coverages, monthly employer costs, and monthly employee costs. Benefits Tracking is integrated with SuitePeople US Payroll. Benefits information can be imported using CSV import.

What is NetSuite HCM SuitePeople HR Performance Management?

NetSuite HCM SuitePeople HR Performance Management allows for tracking and reviewing employee performance, including Goal Management, Areas of Focus, and Performance Reviews.

What is NetSuite HCM SuitePeople HR Kudos?

NetSuite HCM SuitePeople HR Kudos enables employees to give recognition to each other for accomplishments, achievements, and milestones. Kudos can include a short message, and company organization values. Completed Kudos appear in the Employee Center on a newsfeed portlet, where other employees can see them and add their support.

What are NetSuite HCM SuitePeople HR Employee Change Requests?

NetSuite HCM SuitePeople HR Employee Change Requests enable managers to initiate requests for changes to their subordinates on a proposed future date. Employee change request types include Base Pay, Promotion, and Transfer. Employee change request statuses include Pending Approval, Completed, Declined, Expired, and Failed to Apply.

What is NetSuite HCM SuitePeople HR Effective Dating?

NetSuite HCM SuitePeople HR Effective Dating allows for making changes to the employee record that are effective as of a past, current, or future date. Effective-dated changes specify a change reason. Effective dating allows for viewing, editing, and searching for effective-dated changes to employee records. Employee Change saved search type with Valid Date filter or employee record Effective Date Log subtab can be used to search for effective-dated changes to employee records.

What is NetSuite HCM SuitePeople HR Employee Timeline?

NetSuite HCM SuitePeople HR Employee Timeline displays an employee key milestones and career changes in chronological order, including employee name, hire date, termination date, and most effective-dated changes made to the employee record. Effective-dated changes include employee status changes, employee type changes, employee job title changes, employee compensation changes, and employee awarded bonuses. Employee timeline can be viewed from the employee record or through the My Team portlet in the employee center.

What are NetSuite HCM SuitePeople HR Employee Onboarding and Offboarding Plans?

NetSuite HCM SuitePeople HR Employee Onboarding and Offboarding Plans enable managing employee career movements in an organization through the use of template based employee onboarding and offboarding plans, and notifications related to an employee onboarding or offboarding plan. Employee onboarding or offboarding plans provide a designated list of tasks with statuses linked to points of contact for employees who are in the process of entering or exiting the organization. Employee onboarding and offboarding plan task due dates are calculated based on the Termination/Release Date field on the employee record. Employee onboarding and offboarding plan task statuses include Not Started, In Progress, and Completed. Prebuilt templates include Onboarding Plan Template and Offboarding Plan Template. Custom templates can be created. Notifications related to an employee onboarding or offboarding plan are received by using the Onboarding portlet, the Reminders portlet, or email notifications. Email notifications can be sent to employee, coordinator, and/or assignee(s) on the employee onboarding or offboarding plan. Employee is associated with an employee onboarding or offboarding plan. Coordinator is associated with an employee onboarding or offboarding plan. Coordinator manages the employee onboarding or offboarding plan. Coordinator can view, edit, update tasks status, and delete an employee onboarding or offboarding plan. Assignee(s) is associated with each task on an employee onboarding or offboarding plan. Assignee(s) can view, update status, and enter notes for assigned tasks on an employee onboarding or offboarding plan.

What is NetSuite HCM SuitePeople HR Termination Reason Tracking?

NetSuite HCM SuitePeople HR Termination Reason Tracking includes Termination Category, Termination Reason, Termination Details, Termination Regretted fields on the employee record. Termination Category options include Voluntary, and Involuntary. Termination Reason options include a list of default termination reasons, which can be modified. Termination Regretted options include Yes, No, and Unspecified.

What is NetSuite HCM SuitePeople HR Employee Offboarding?

NetSuite HCM SuitePeople HR Employee Offboarding provides tools to terminate employees, track termination reasons, pay employees, and inactivate employee records. Employee offboarding includes employee record update for Termination/Release Date, Termination Category, Termination Reason, Termination Details, Termination Regretted, Give Access, and remove any granted user roles and access permissions. An off-cycle payroll batch can be created to generate an individual paycheck. Then, inactivate the employee record. If the employee has scheduled reports, inactivating the employee record will automatically delete the report schedules.

What is NetSuite HCM SuitePeople HR Workforce Analytics?

NetSuite HCM SuitePeople HR Workforce Analytics provides tools to measure and analyze company headcount, hiring, and turnover trends. Workforce analytics are available on Headcount Analysis page and Turnover Analysis page.

What is NetSuite HCM SuitePeople HR Compliance?

NetSuite HCM SuitePeople HR Compliance enables an organization to comply with government and industry requirements. Compliance includes Government-Issued ID Tracking, Benefits Tracking, Workplace Incident Tracking, Workforce Case Interaction, and Affordable Care Act (ACA) Reporting.

What is NetSuite HCM SuitePeople HR Government-Issued ID Tracking?

NetSuite HCM SuitePeople HR Government-Issued ID Tracking enables tracking a variety of government-issued identification information about employees to ensure accurate documentation for employee travel, driving qualifications, and tax compliance. For each employee, information can be entered about passport(s), driver’s license(s), and tax identification numbers. Basic Government-Issued ID Tracking enables tracking Passport Number and Driver’s License Number. Advanced Government-Issued ID Tracking enables tracking Passport Number, Driver’s License Number, Individual Taxpayer Identification Number (ITIN), Inland Revenue Department Number (IRD), National Insurance Number (NINO), Social Insurance Number (SIN), Social Security Number (SSN), and Tax File Number (TFN). Custom government-issued ID types can be created to match company employee identification policies.

What is NetSuite HCM SuitePeople HR Workplace Incident Tracking?

NetSuite HCM SuitePeople HR Workplace Incident Tracking enables recording and reporting on health and safety incidents in the workplace. Three versions of the workplace incident form are provided, including Occupational Safety and Health Administration (OSHA) 301 form for companies in the United States; Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) form for companies in the United Kingdom; and General incident reporting form for other jurisdictions. If the workplace is located in the United States, then OSHA 300 Log and OSHA 300 Summary can be generated for OSHA compliance.

What is NetSuite HCM SuitePeople HR Workforce Case Interaction?

NetSuite HCM SuitePeople HR Workforce Case Interaction enables tracing an ill employee interactions with employees, vendors, customers, partners, and contacts during times where highly contagious infections or viruses pose a threat to workforce health and safety. When an employee self-reports an illness, an employee case can be created. From an employee case, generate a list of possible interactions for the employee based on location, time entries, direct team members, project team members, and participation in calendar events. After generation, interactions that are not relevant can be removed, excluded, or edited. The interactions list can be exported to a comma-separated values (CSV), Microsoft Excel, or PDF file. From an employee case, generate an email distribution list for notification.

What is NetSuite HCM SuitePeople HR Affordable Care Act (ACA) Reporting?

NetSuite HCM SuitePeople HR Affordable Care Act (ACA) Reporting enables an Applicable Large Employer (ALE) in the United States to set up and track the health coverage offered to full-time employees. Then, electronically file the required health care coverage forms (1094–C and 1095–C) with the Internal Revenue Service (IRS), and print and distribute the forms to employees. Affordable Care Act (ACA) reporting includes ACA offer of coverage plan, minimum essential coverage Compliance, safe harbor codes, covered individuals, and state-specific ACA reporting (DC, NJ, CA, RI).

What is NetSuite HCM SuitePeople HR Advanced Employee Permissions?

NetSuite HCM SuitePeople HR Advanced Employee Permissions provides control over which fields and sublists on the employee record are available to a role based on the employee permissions assigned to the role. Standard employee permissions include Employee Self, Employee Public, Employee Confidential, Employee Compensation, Employee Access Tab, Employee Administration, and Employee Record Full. Custom employee permissions can be created to include standard fields, standard sublists, custom fields, and custom sublists on the employee record. Employee permissions are assigned on a role record Employee Access tab. For each employee permission assigned, a level and restriction is selected. Pre-defined restrictions include Own Only, Active and Non-Terminated, Subordinates, and Inherit from Role. Custom restrictions for employee permissions can be created to restrict access to employee information for employees in selected classes, departments, locations, and/or subsidiaries.

What is NetSuite HCM SuitePeople Workforce Management?

NetSuite HCM SuitePeople Workforce Management enables availability scheduling, contract hours, shift scheduling, shift reassignment, schedule validation, schedule publishing, schedule copying, shift confirmation, shift leaves, shift drops, shift swaps, shift fills, geo-location, geo-fencing, early punch prevention, time capture, breaks, short break prevention, shift segments, shift automatch approval, shift approval, attestation, period locking, notifications, wages calculations, and time record creation. SuitePeople Workforce Management enables generating a weekly sales forecast to create a weekly schedule that meets the expected volume demand. SuitePeople Workforce Management provides visual availability scheduling and shift scheduling tools. SuitePeople Workforce Management includes the equivalent of subsidiaries, employees, locations, projects, and project tasks. SuitePeople Workforce Management supports the use of desktop, tablet, and mobile phone devices with SuitePeople Time Clock time and attendance app. SuitePeople Time Clock app can be installed from iOS App Store, Google Play Store, and Adi Insights account. SuitePeople Workforce Management notifications can be sent by SMS, email, and/or push notifications. SuitePeople Workforce Management is integrated with SuitePeople HR and SuitePeople U.S. Payroll.

What is NetSuite HCM SuitePeople U.S. Payroll?

NetSuite HCM SuitePeople U.S. Payroll enables deductions, earnings (addition, commission, expense, salary, sick, vacation, wage), employer contributions (insurance, 401(k), 403(b), pension), employer expenses, employee taxes, and employer taxes to be automatically calculated using the latest tax data, provides federal forms W-2, 940, and 941 for printing and filing with the Internal Revenue Service (IRS), and provides federal, state, and local tax filing, tax payments, and direct deposits to employee bank accounts. All quarterly and annual payroll filings and deposits are processed and filed electronically. SuitePeople U.S. Payroll includes service-printed paychecks, vouchers, and year-end forms W-2, W-2C, and 1099-MISC. SuitePeople U.S. Payroll employee record set up includes home address, workplace, banking information, jurisdictions, exemptions, payroll items, tax override methods, state specific options, and configuration of accrued time (sick, vacation, PTO). SuitePeople U.S. Payroll is integrated with SuitePeople HR, SuitePeople Workforce Management, time tracking, commissions, and expense management. Payroll report subsections for earnings, deductions, and company contributions can be reordered, removed, and added. Each payroll item can be assigned to a particular report subsection, including added report subsections. SuitePeople U.S. Payroll supports only U.S. federal, state, and local payroll taxes, and is available for only U.S. subsidiaries.

SuitePeople U.S. Payroll standard process includes Create Payroll Batch, View/Edit Payroll Batch, Calculate Payroll Batch, Selecting Payment Options, View/Edit Individual Paychecks, and Committing Payroll Batch. If a mistake is made but not discovered until after the payroll is committed, a Payroll Adjustment or a Payroll Reversal can be created. Payroll liability is the amount owed to the government and other agencies for taxes, deductions, and company contributions accrued from issuing paychecks. Payroll liability payments are made to vendors set up with Tax Agency category. If service-printed paychecks and direct deposit vouchers are not used, then paychecks and direct deposit vouchers can be printed. If Project Management feature is used, after the payroll run is complete, Allocating Paycheck Expenses to Projects allows for the allocation of payroll expenses, associated with time entered referencing a project associated with a customer, to specific projects through the creation of journal entries. Only actual time/hours worked is used for this payroll expense allocation to projects. Employer and employee quarter-end and year-end payroll tasks can be completed using checklists provided by NetSuite.

What are NetSuite HCM SuitePeople Data Import Tools?

NetSuite HCM SuitePeople Data Import Tools allow for Human Capital Management (HCM) data to be imported to NetSuite using CSV (comma-separated value) files. NetSuite HCM data import tools include CoreHR Data Import Tool, and Payroll Data Import Tool. CoreHR Data Import Tool supports employee, government issued ID, passport, driver’s license, and time-off request records. Payroll Data Import Tool supports time, and timesheet records.

What is NetSuite HCM SuitePeople U.K. Localization?

NetSuite HCM SuitePeople U.K. Localization enables tracking and reporting on information that can be used to comply with employment obligations in the United Kingdom. Employee record forms, fields, and saved searches can be used as reference when filling regulatory forms. SuitePeople U.K. Localization includes Ethnic Origin, Community Background, Method of Monitoring, and Determination Date employee record fields.

What is NetSuite HCM International (Non-U.S.) Payroll?

NetSuite HCM International (Non-U.S.) Payroll provides Paycheck Journal transaction for use in international (non-U.S.) payroll. Paycheck journal transaction enables tracking of payroll data for employees in countries other than United States by creating a journal entry to record the accounting impact of payroll transactions. The journal entry of type Paycheck Journal references payroll items for deductions, earnings (addition, commission, expense, salary, sick, vacation, wage), employer contributions, employer expenses, employee taxes, and employer taxes on the lines. Payroll items for employee taxes and employer taxes are available for only non-U.S. subsidiaries. Paycheck journal transaction does not record a liability payment transaction or issue a check.

For assistance…

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