NetSuite PSA

NetSuite PSA Software Solution

NetSuite PSA is a software solution for Professional Services Automation (PSA) and Services Resource Planning (SRP).

To help you better understand NetSuite PSA, our NetSuite PSA certified & authorized consultants will discuss:

What is NetSuite PSA?

NetSuite PSA is a software solution for Professional Services Automation (PSA) and Services Resource Planning (SRP) including project activity codes, time types, time calculations, billing types, charge rule types, resource billing rates, planned work, expense types, templates, tasks, milestone tasks, task manager, baseline, budget baseline, schedule, resources, resource utilization, resource assignment, resource allocation, resource allocation chart/grid, task assignees units, resource groups, generic resources, budget types, work breakdown structure, sales orders, change orders, related transactions, profitability, profit and loss tab, project 360 dashboard, related saved search types, related report types, and SuiteProjects.

Contact Suite Certified to request NetSuite PSA software solution.

What is NetSuite PSA Project Activity Codes?

NetSuite PSA Project Activity Codes is a custom segment that can be used to classify project tasks, budgets, and actuals.

What is NetSuite PSA Project Time Types?

NetSuite PSA Project Time Types include Utilized Time, Productive Time, and Exempt Time. Time that resources enter against a project can be classified as utilized, productive, and/or exempt. Utilized time directly contributes to the revenue for a project. Productive time, such as training and pre-sales support, is time worked on a project but not included when calculating revenue for a project. Exempt time, such as vacations and holidays, is excluded when calculating utilization.

What is NetSuite PSA Project Time Calculations?

NetSuite PSA Project Time Calculations include Available Time, Net Time, Utilization, and Productivity. Available Time = Utilized Time + Productive Time. Net Time = Available Time – Exempt Time. Utilization = Utilized Time / Net Time. Productivity = Productive Time / Net Time.

What is NetSuite PSA Project Billing Types?

NetSuite PSA Project Billing Types include Fixed Bid, Interval; Fixed Bid, Milestone; Time and Materials; and Charge-Based.

What is NetSuite PSA Project Charge Rule Types?

NetSuite PSA Project Charge Rule Types include Purchase, Expense-Based, Time-Based, and Fixed Fee. Purchase charge rules generate charges for vendor bill line items with a non-inventory or service item, with a reference to project, and not marked as billable. Expense-Based charge rules generate charges for expense report lines, vendor bill expense lines, or check expense lines with an expense category configured with an expense item, with a reference to project, and marked as billable. Time-Based charge rules are configured with a rate based on billing class rate, billing rate card rate, resource rate, or service item rate, and generate charges for time tracking with a reference to project and marked as billable. Fixed Fee charge rules are configured with a fixed amount and date (recurrence schedule), or milestone task, or project progress (recurrence schedule), and generate charges based on date, or milestone task completion, or project progress.

What is NetSuite PSA Project Resource Billing Rate?

NetSuite PSA Project Resource Billing Rate can be configured on billing class, employee/vendor (rate), employee/vendor (billing class rate), billing rate card, service item (price levels, billing rates), project task, time entry, and/or charge rule records.

What is NetSuite PSA Project Planned Work?

NetSuite PSA Project Planned Work feature enables project plans to be fixed regardless of actual time tracked against a project. Planned time records are automatically created for project tasks. Planned time records are not converted to actual time records. By keeping a project plan fixed, planned time can be compared to actual time.

What is NetSuite PSA Project Expense Types?

NetSuite PSA Project Expense Types include Labor, Expenses, Supplier, and Other. Labor are time tracking records, which reference a project. Expenses are expense report records, which reference a project on expense lines. Supplier are vendor bill records, which reference a project on item and/or expense lines. Other are journal entry records, which reference a project on lines.

What is NetSuite PSA Project Templates?

NetSuite PSA Project Templates can be created from a project record, a service item record, or standalone. Specific project resources cannot be assigned to project tasks, however generic resources can be assigned to project tasks as placeholders. Budget information can be included in project templates. A project template can be applied to a new project record or a new project record can be created from a project template record.

What is NetSuite PSA Project Tasks?

NetSuite PSA Project Tasks are used to identify a task for each step required to complete a project. Project tasks can be organized using a parent-child hierarchy. Employee, vendor, group, and generic project resources can be assigned to project tasks.

What is NetSuite PSA Project Milestone Tasks?

NetSuite PSA Project Milestone Tasks are milestone project task records with no value entered in Estimated Work field and Predecessors tab used to specify predecessor tasks, such as project tasks which must be completed in order to reach the applicable milestone. Billing schedule must be created from project record after milestone project task records are created. A milestone project task record must be updated with Completed status to generate invoice billings or charges.

What is NetSuite PSA Project Task Manager?

NetSuite PSA Project Task Manager is a graphical user interface which can be used to manage project tasks.

What is NetSuite PSA Project Baseline?

NetSuite PSA Project Baseline captures a snapshot of the original estimates for the project plan before any work begins. After the details of a project have been finalized, a project baseline can be set. Project baseline data can be used for comparison to actual work and revised schedules later in the execution phase of the project.

What is NetSuite PSA Project Budget Baseline?

NetSuite PSA Project Budget Baseline captures a snapshot of the baseline budget for a project. Project budget baseline can be set from a work breakdown structure record.

What is NetSuite PSA Project Schedule?

NetSuite PSA Project Schedule can be viewed on project record Schedule tab or Gantt chart. Gantt chart is a bar chart that represents the project schedule and illustrates the start, end, milestones, and progress of individual project tasks.

What is NetSuite PSA Project Resources?

NetSuite PSA Project Resources can be employees and vendors designated as project resources or previously assigned to any project.

What is NetSuite PSA Project Resource Utilization?

NetSuite PSA Project Resource Utilization can be configured for each employee project resource as Target Utilization percent of project resource total hours which should be devoted to project tasks as utilized time. Higher skilled (higher labor cost) project resources should have higher target utilization. Lower skilled (lower labor cost) project resources should have lower target utilization due to more productive time spent on learning.

What is NetSuite PSA Project Resource Assignment?

NetSuite PSA Project Resource Assignment occurs on project records and/or project task records. Project resource assignment must be done for the project first, then for project tasks if project Display All Resources For Project Task Assignment preference is disabled. Project resources can be assigned to project tasks without first being assigned to the project if project Display All Resources For Project Task Assignment preference is enabled.

What is NetSuite PSA Project Resource Allocation?

NetSuite PSA Project Resource Allocation occurs through the creation of resource allocation records to allocate project resources to projects for a specific number of hours over a defined period of time. Project resource allocation must be done for the project first, then for project tasks if project Display All Resources For Project Task Assignment preference is disabled. Project resources can be allocated to project tasks without first being allocated to the project if project Display All Resources For Project Task Assignment preference is enabled.

What is NetSuite PSA Project Resource Allocation Chart/Grid?

NetSuite PSA Project Resource Allocation Chart/Grid is a graphical user interface which can be used to manage project resource allocations.

What is NetSuite PSA Project Task Assignees Units?

NetSuite PSA Project Task Assignees Units represent capacity for a project task, with minimum units of 5%. For a project task assignee, setting units to 50% would result in 4 hours planned time on day 1 and 4 hours planned time on day 2 for an 8 hour project task using an 8 hour work calendar.

What is NetSuite PSA Project Resource Groups?

NetSuite PSA Project Resource Groups can include employee project resources and can be assigned to project tasks. Project task estimated hours (planned work) can be assigned to each resource in a project resource group or divided among all resources in a project resource group. Billing class can be selected for all project resource group members, which can be a different billing class than assigned to the project resources.

What is NetSuite PSA Project Generic Resources?

NetSuite PSA Project Generic Resources can be assigned to project tasks as placeholders in project templates. Project generic resources are available to be assigned to project tasks if resource allocations are used and project Display All Resources For Project Task Assignment preference is disabled.

What is NetSuite PSA Project Budget Types?

NetSuite PSA Project Budget Types include Basic, Standard, and Advanced. Project basic budget is entered in project Estimated Cost field and Estimated Revenue field. Project standard budget is manually entered, manually set to a calculated value, or automatically calculated for cost budget and billing budget on project record. Project advanced budget uses Work Breakdown Structure (WBS) record to configure the budget, then budget versions can be viewed, copied, and edited.

What is NetSuite PSA Project Work Breakdown Structure (WBS)?

NetSuite PSA Project Work Breakdown Structure (WBS) record can be saved as WBS template, then applied to other project records. Project work breakdown structure lines are called work items. Work items reference a project task and can reference an activity code. Work items Estimate To Complete (ETC) Cost field is manually entered, or calculated based on manual, item, or project resource method. Work items Estimate to Complete (ETC) Revenue field is manually entered, or calculated based on manual, markup on cost, item, or billing classes method. Estimate At Completion (EAC) Cost, Estimate At Completion (EAC) Revenue, Estimate At Completion (EAC) Profit, and Estimate At Completion (EAC) Margin fields are then automatically calculated.

What is NetSuite PSA Project Sales Orders?

NetSuite PSA Project Sales Orders are sales orders with a single project referenced in the header of the sales order record, and the project record references a billing schedule. Line items on the project sales order are created for the service items associated with the project tasks for the project. Project sales order can be created from the project record. Create Projects From Sales Transactions page enables a project record to be created for each opportunity, estimate, and sales order record with a line item tagged to create projects.

What is NetSuite PSA Project Change Orders?

NetSuite PSA Project Change Orders are applicable if the project schedule changes before invoicing the customer. Refresh Items from Project button can be clicked on the project sales order record to update the sales order line items to match the project information. If the project schedule requires a change after invoicing the customer, then a subproject record can be created for the project change order.

What is NetSuite PSA Project Related Transactions?

NetSuite PSA Project Related Transactions are customer, employee, and financial transactions related to projects. Project related customer transactions include Create Charges, and Invoice Billable Customers. Project related employee transaction includes Allocate Paycheck Expenses To Projects. Project related financial transactions include Post Time, and Create Intercompany Adjustments.

What is NetSuite PSA Project Profitability?

NetSuite PSA Project Profitability can be viewed in standard project profitability, standard estimated project profitability, and advanced project profitability reports. Advanced project profitability reports allow for a greater degree of configuration. An advanced project profitability report configuration can be selected to populate the P&L tab on project records.

What is NetSuite PSA Project Profit and Loss (P&L) Tab?

NetSuite PSA Project Profit and Loss (P&L) Tab on project records displays service, expense, supplier, and other lines. Service lines revenue is based on customer invoice records created from time-based charges, fixed fee charges, billable time, interval billing, and milestone billing, and cost is based on posted time journal entry records. Expense lines revenue is based on customer invoice records created from expense-based charges and billable expenses, and cost is based on employee expense report records. Supplier lines revenue is based on customer invoice records created from time-based charges, purchase charges, billable items, and items, and cost is based on vendor bill records. Other lines revenue is based on all revenue not included in service, expense, and supplier lines, and cost is based on all costs not included in service, expense, and supplier lines.

What is NetSuite PSA Project 360 Dashboard?

NetSuite PSA Project 360 Dashboard enables project managers to access, filter, review, monitor, and analyze projects including project primary details, resources, tasks, budget, expenses, revenue, and profitability.

What is NetSuite PSA Project Related Saved Search Types?

NetSuite PSA Project Related Saved Search Types include Project, Project Budget, Project Expense Type, Project Task, Project Task and CRM Task, Project Task Manager Criteria, Project Task Manager Search, Project Template, Resource Allocation, Resource Group, Skill, Skill Category, Skill Level, Skill Set, Time, Timesheet, Unlocked Time Period, Work Breakdown Structure, and Work Calendar.

What is NetSuite PSA Project Related Report Types?

NetSuite PSA Project Related Report Types include Project Profitability, Project Estimated Profitability, Project Budget vs. Actual, Project Charges Forecast, Project Time and Billables, Project Utilization, Project Current Backlog, and Project Earned Value.

What is NetSuite PSA SuiteProjects?

NetSuite PSA SuiteProjects is a group of project related modules including Project Accounting and Management, Resource Allocations, Resource Allocation Chart/Grid 2.0, Resource Skill Sets, Resource Allocation Approval, Project Task Manager, Charge Based Billing, Job Costing, Project Classification, Purchase To Project, Project Cost-to-Cost Percent Complete, Sequential Liability, and Project Risk Forecast.

For assistance…

If you believe your company or organization can benefit from NetSuite PSA, we invite you to contact our NetSuite PSA consulting company. Our NetSuite PSA consultants are certified & authorized, skilled, and experienced for more than 24 years.